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ATHLETIC ASSOCIATION MINUTES
August 18, 2003
President Tom Gruver called the meeting to order with 3 board members and 11 members present.
Treasurer’s report- No Report.
Minutes Report- Motion to approve made by Don Garvey and seconded by Bob Schaming. Motion carried.
Comments from the Floor:
- none
Correspondence:
- None.
Commissioners:
Baseball (Mike Farrell)
- Mike Farrell reported that he handed in 2004 budget. The baseball tournament was a success. On 9/6, he will be collecting equipment and uniforms. On 9/7, there will be an end of the year meeting to discuss the past season. He would like to follow Little League rules more closely with the exception of the participation rule.
Basketball (Don Miller)
- Don Miller reported that the first league meeting will be held in September. The summer league went well. There are 50 teams involved.
Soccer (Don Garvey/Bill Morgan )
- Don Garvey reported that he held his 1st coaches meeting. There are 265 players on 22 teams. These numbers are the same as last year.
Cheerleading (Shannon Sharkis)
- Shannon Sarkis reported that all uniforms were handed out. There are 78 girls. Practices have started. She requested new boom boxes.
Wrestling (Mark Hammerstone)
- Mark Hammerstone requested his budget. Don Miller said the new wrestling building does not yet have a C.O. It will open in November. Mark asked to have a Forks wrestling sign out near the road so opponents will see it.
Softball (Bob Shaming)
- Bob Schaming reported that the season went well. 6 teams were in the playoffs. One 9+10 year old team won the championship. Bob requested $10 from the association toward the 14 players champion jackets. The vote was all in favor.
Football (Fran Tone)
- Fran Tone reported that the season opens on August 31. There are 5 home games and 5 away games. There are 25 to 30 players on each time. He would like to thank the association for the sled and blaster. They are working out well.
Lacrosse(Tom Ellison)
- Tom Ellison reported that all the equipment has been collected. He would like to have a helmet rack. Fran will check for the old football racks. Tom also asked if we could have a girls only team. He feels the boys are too aggressive for the girls.
Committees:
Snack Bars
- Wayne Hultgren reported that the snack bar ran and did well during the baseball and softball season. Payment due to R&R and soda are due. Orders are in to stock the snack bars for the football season. Volunteers are needed- Cheering parents are encouraged to help. He had a problem with the flag and midget football teams in the past. By Feb
of 2004, a new state requirement will be that a certified person will have to run the snack bar.
Background checks
- Tom Gruver reported that Little League has new forms. They now require a government form of identification (drivers license). Updates will be done on existing coaches every 2 to 3 years.
Scholarship
- Ed Moore reported that 2 scholarships were awarded. The winners were Michael Banas and Katie Sullivan. He would like to advertise more next year. This year was a poor turnout. He feels that because the scholarship is based on financial need, not many people want others to know their finances.
Website
- No Report.
Awards Committee:
- No Report.
Registrations
- The next sign ups for winter sports will be on 10/18/03 and 10/25/03 from 9am- 12pm at the community center. Phyllis Naiden reported that she needs more information from Joe Mitzak. We need to purchase or update the computer. Ed Moore suggested online sign-ups, but there is a fee for these services. Don Garvey will look into this,
and we will discuss it at the next meeting. Our refund policy was brought up. Don Garvey will try to put this information on the sign-up sheets. Tom Gruver will get a "NO REFUNDS" stamper if Don can't put it on the form.
Recreation Board
- Ed Moore reported that there is a new meeting night. The third Sunday of the month is the new meeting night. Sports budgets are due by Sept. 14th. Baseball budget is 30% over. They are requesting a statement about the baseball expenses. If your need is over your budget, you must request a payment from the rec. board. They also want
to know about the batting cages that were purchased. After the poles broke, they were not put back up. Mike only knows about the one cage. The purchasing process is a concern to the rec. board. (See New Business for possible solution.)
Dance
- Wayne Hultgren reported that he has met with the Forks Police. He will have two officers each night. At 9 p.m. another officer will arrive and patrol the parking lot. Police Chief is going to check the police fee. Wayne would like to change the time from 7pm to 10pm to 6:30pm to 9:30pm. He wants “tamer” music. New rules will be posted
(No hats, no bandannas, no spiked jewelry, etc.). The schedule is as follows: Sept- cheering, Oct- Football, Nov- soccer, Dec- Athletic Association, Jan- Wrestling, Feb- basketball, March- Lacrosse, April- baseball, May- softball. Commissioners voted to split the profits fairly among their sports. It is the commissioner’s responsibility to make an appearance or send a representative to their dance weekend.
They must also have enough chaperones. The new rule is if your sport does not have enough chaperones, you may have to forfeit your moneys. The dance schedule will be posted on the website.
Old Business :
- Bob Schaming’s Yankee bus trip is sold out. The golf outing had 105 golfers. 5,000 dollars was the profit. Bob Schaming made a motion to donate $500 dollars to the Roman family, the Holden family, and the Cameron family. Don Miller seconded the motion. The vote was all in favor. Bob Schaming will present it to the Roman family. Wayne Hultgren will present it to the Holden family and John Holmes will present it to the Cameron family.
New Business :
- Tom Gruver and John Holmes are in charge of a new policy for purchasing. The Athletic Association will have a purchase order book. To order now, commissioners must make a request, get a purchase number and get it approved.
Phyllis Naiden would like to get younger people involved in our organization. She suggested that we make up flyers about joining the Association and maybe have a membership drive.
Tom Ellison would like to have a defibrillator in the community center. It is a good idea but it must be presented to the board of supervisors. Tom Gruver will investigate this further.
John Holmes reported receiving bounced checks. He would like a list made up for the next registration. We will not accept checks from the people on the list.
Motion to adjourn made by Don Garvey. Wayne Hultgren seconded it. Motion carried. .
Meeting adjourned.
Respectfully submitted,
Colleen Ziegenhorn.
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