FORKS TOWNSHIP YOUTH SPORTS ORGANIZATION (FTYSO)

MEETING MINUTES

1/15/07

 

ATTENDEES: 

Tom Gruver (Pres.)                Dan Martyak (V.P.)      John Wieller (Treas.)

Nancy Bonfanti (Sec.)             Colleen Ziegenhorn     Robert Varju   

Don Miller                                John O’Neill                 Butch Scerbo 

Dean McKee                           Scott Abert                  Dan Koch

Melody Talpas                         Ty Corallo                    Linda Gruver

Scott Hardy                             George Shoolbraid      Wayne Hultgren

Jim Stanley                             Joe Veres                    Ed Adamko    

John Wieller                            Greg Russell               Leon Stull

Jerry Stefanelli                        Kevin Wall

 

Meeting called to order by Tom Gruver.

 

TREASURER’S REPORT:  Treasurer’s report reviewed and accepted with a motion from Jerry Stefanelli; seconded by Wayne Hultgren.  Motion carried.

  • Request from Jerry Stefanelli to eliminate “fictitious” individual sports budgets due to time-consuming accounting and the fact that we usually supply whatever it is that the sport would like to purchase.  Concerns rose from several citing that some sports use fund-raisers and their balances need to be kept.  It was decided to leave “as is” for now.

 

MINUTES:  Minutes from previous meeting reviewed and accepted with 1 change:

1.       Under “New Business” #2 Elections – Baseball

·         Lou Kelleher, Mike Bonfanti, Dean McKee and Dan Martyak are removed as co-commissioners of baseball as none of them were officially nominated and accepted.

Motion to accept with change by Butch Scerbo; seconded by Wayne Hultgren.  Motion carried.

 

CORRESPONDENCE: 

·         Nancy Bonfanti read thank you notes from both Kristin Liew and Katelyn Ziegenhorn.  They thanked the FTYSO for their Scholarship Awards.

 

SPORTS REPORTS

 

BASEBALL (Report by Tom Gruver)

  • Signups are underway
  • Easton Jr. Legion wants to take back its territory and we would then only have one team.  A meeting is scheduled for 2/8/07 to decide this and it doesn’t look good for Forks.  If this happens, it would not change until another census is done.
  • Don Koch informed the group that by 2008 all coaches for Babe Ruth League will have to be certified by Babe Ruth League via online courses. 
    • ACTION ITEM:  Don will get information to Scott Pennypacker.

 

CHEERING (Report by Linda Gruver)

·         Nothing to report

 

FOOTBALL (Report read from Fran Tone’s email)

·         The league has a meeting on 1/11/07 with scheduling concerns being the major topic. 

·         The league meets on 1/24/07 to address 2007 schedule.

SOCCER

  • No Report

 

BASKETBALL (Report read by John O’Neil for Don Miller)

  • Basketball is in full swing.

 

LACROSSE (Report from Scott Hardy)

  • Sign-ups going on now.
  • Practices to begin in March
  • Needs 2 fields near each other so U11 and U13 can work together.  Greg Russell agreed to work with Scott to use the Community Center soccer fields since spring soccer games are played at Moore Twp. and only practices are held at the Community Center.
    • ACTION ITEM:  Scott to get together with Greg and work out field usage schedule.
  • Lacrosse is interested in fielding a U15 girl’s team.  Currently, 11 girls are interested and they need 15 for a team which they think they can get.  Can the FTYSO supply about $3,000 for uniforms and equipment?  The Board regrets to say there not enough money currently to support that effort and suggests Lacrosse put that in their budget to submit to the Recreation Board for 2008.
  • Palmer Twp. now has its own team and we have lost several players. 
  • There is some concern that children from the Bethlehem area are able to play in Forks.  As long as the Forks players come first, anyone in a township that does not have Lacrosse may sign up for Forks Lacrosse without going to the Recreation Board for approval. 

SOFTBALL (Report by Leon Stull)

  • Leon would like a registration list.  This should be available by Friday.
  • Ty Corallo and Leon have been elected to the executive board for both leagues.
  • Try-outs are March 17th and 18th.
  • Pictures for softball and baseball will be held May 12th.
  • New equipment is in.

 

COMMITTEE REPORTS:

 

DANCES (Report by Wayne Hultgren)

  • Nothing to report.  (see info. under New Business)

 

SNACK BAR (Report by Wayne Hultgren)

  • The Snack Bar inspections have been completed and the report was handed to Wayne to handle all issues.
  • Wayne would like to have the floor in the baseball snack bar painted or possibly even paint it himself with some help. 
    • ACTION ITEM:  Wayne to get quotes.

 

REGISTRATIONS (Report by Dan Martyak)

  • Reports for current registration will be coming by Friday form Jim Farley.
  • Dan confirmed that the Out-of-Town resident fee is $20 for Recreation Board fee and $30 for the Activity Fee.
    • ACTION ITEM:  Dan to give Community Center front desk updated copies of Out-of-Town registration form.
  • Scott Hardy brought up the option of online registrations for Lacrosse.  Currently, Forks is not interested in pursuing credit card transactions and we are using the township program which holds all information for township residents which makes the registration process easier and all information is housed in one place.
  • ACTION ITEM:  Dan to add to registration form that a $20 late fee will be assessed for any uniform being returned later than 2 weeks from the due date.
  • Volunteer sheets need to be turned in by Commissioners as people are complaining that when they attempt to register for the next sport; their volunteer hours are not in the system.
    • ACTION ITEM:  Dan to follow up with Fran Tone for Football Volunteer sheets.
  • There is an issue with a player who had not returned a baseball uniform and was given a football uniform.  No one gets a uniform until the previous season uniform has been returned.    This player will not be permitted to receive any other uniform and will not be permitted to play until his uniforms are returned.

 

RECREATION BOARD (Report by Butch Scerbo)

  • There was no December meeting and the next meeting is scheduled for next week.

 

SCHOLARSHIPS (Report by Colleen Ziegenhorn)

  • Forms to be distributed to schools have been updated and will go out on Friday.
  • Information will also be posted on the website.
  • This year’s committee will be formed soon.

 

BACKGROUND CHECKS (Report by Dan Martyak)

  • We no longer have Little League access to background checks.
  • We have a company that will provide the information for a $75 one-time fee plus $8 per person, per background check.  This check includes a nationwide search by County and State level, sex offender status, SSN# validation and address validation, terrorism threat.  Does the FTYSO want to use this company to provide these checks?  A motion was sent to the floor.  Motion to approve by Wayne Hultgren and seconded by Jerry Stefanelli.  Motion carried.
  • FTYSO rules are each new coach must have a background check immediately and returning coaches must have a check every 2 years.  It is required that the head coach and one assistant coach or anyone that would be left alone with the players, must have the check completed.
  • Any coach who has already had a background check is urged to provide a copy to the Commissioner of the sport. 
  • Motion to have each coach pay for their own background check made by John O’Neil and seconded by Butch Scerbo.  Motion carried.

 

GUIDELINES COMMITTEE (Report by Nancy Bonfanti)

  • The soccer section of the Guidelines has been completed and reviewed by the soccer commissioners. 
  • Lacrosse is next.
    • ACTION ITEM:  Nancy to make meeting date with Scott Hardy and George Shoolbraid to begin Lacrosse.

 

WEBSITE (Report by Ed Adamko)

  • Everything is there that was sent to him.
  • Dan Martyak mentioned that Dave Howell is interested in putting a Community Calendar of Event on our website.
    • ACTION ITEM:  Ed to contact Dave Howell for details.

 

OLD BUSINESS

 

  • DANCES
    • Dan Martyak mentioned that the meeting with the Board of Supervisors on December 5th went okay. 
    • A small sub-group was formed and a meeting was held on January 10th.
    • Attendees were Butch Scerbo, Don Miller, Dan Martyak, Karen Haduk, John Wieller and Dave Howell.
    • Recommendations from that meeting:

1.       A Commissioner needs to be appointed

2.       Chaperones need to sign-in by 6 PM

3.       Chaperones need to be identified with armband or shirt

4.       Chaperones need to be at the entrance to tell attendees they need ID’s and ask if they have them. 

·         Anyone without their ID must proceed to park and have their driver sign them in. 

·         Those with ID’s can proceed to the dance.  Rules of the dance are given to the driver.

·         Those who enter without an ID and do not have a guardian will be sent to a chaperoned room until a guardian can be contacted to present proof of age.

    • FTYSO Response:

1.       Kevin Wall and Butch Scerbo have offered to Co-commission this position

2.       Traffic is a concern with “curbside checks”.  Could police help with this? 

·         ACTION ITEM:  Dan to check if this is something they will help with.

3.       The FTYSO is willing to try all other recommendations for the sake of the kids.

4.       The FTYSO would like to have no less than 20 chaperones at each dance.

    • The target date for the next dance is February 23rd.

1.       Information on date and rules to be distributed to both the Express Times and Morning Call, posted on the website and placed on the electronic board outside the Community Center.

    • Next meeting with Board of Supervisors is Thursday (1/18)

 

NEW BUSINESS

 

  • John Wieller has a renewal for the Terminex Pest Control contract for the snack bars.  The cost is $508.80.  He has gotten a quote from Exterminex for $300.00.  The board approved the use of Exterminex for 2007.
  • John Wieller has information on the Sam’s Club charge card that up to 3 people can sign on one charge.  Permission was given to Wayne and Harold Hultgren to be added to the charge account as they provide inventory for the snack bar.
  • John O’Neil thanked the FTYSO for his Coach of the Year Award for 2006.

 

A motion to adjourn the meeting was made by Wayne Hultgren and seconded by Jerry Stefanelli.  Motion carried.

 

Respectfully submitted,

 

Nancy Bonfanti

FTYSO Secretary